Presentation Skills For Managers

Slideshow Transcript

1. Slide 1: Presentation Skills for Managers 1 www.exploreHR.org
2. Slide 2: If you find this presentation useful, please consider telling others about our site (www.exploreHR.org) Contents 1. Developing Great CONTENT 2. Preparing Great DESIGN 3. Conducting Great DELIVERY 2 www.exploreHR.org
3. Slide 3: You can download this presentation at: www.exploreHR.org Please visit www.exploreHR.org for more presentations on leadership, personal development, and HR management. 3 www.exploreHR.org
4. Slide 4: Three Elements of Great Presentation Content Great Design Presentation ! Delivery 4 www.exploreHR.org
5. Slide 5: If you find this presentation useful, please consider telling others about our site (www.exploreHR.org) Developing Great CONTENT 5 www.exploreHR.org
6. Slide 6: Steps in Preparing Content Gathering Converting Analyzing Relevant Data & Your Data into Your Audience Information an Outline 6 www.exploreHR.org
7. Slide 7: Analyzing Your Audience • Needs • Knowledge level • Attitude – how do they feel about the topic? • Demographic Information – this may include the age, gender, culture, and language of the audience members 7 www.exploreHR.org
8. Slide 8: Gathering Relevant Data & Information • Before you start your research to gather relevant information, there are three questions should be considered : • What do I want my audience to gain? • What might they already know about my topic? • What is the objective of the presentation? 8 www.exploreHR.org
9. Slide 9: Converting Your Information into an Outline • There are three steps to creating an outline : 1. Determine the outline style 2. Group your raw data 3. Arrange into outline format 9 www.exploreHR.org
10. Slide 10: Outline Style Chronological Shows events in order as they occurred Takes the audience on a journey through a Narrative flowing presentation States the problem, the why’s, your Problem/ Solution solution, and a summary Cause/ Effect States the cause and explains the effect(s) 10 www.exploreHR.org
11. Slide 11: Outline Style Divides the general topic into several subtopics Topical Uses some or all of the what, who, where, Journalistic when, why, and how questions Questions 11 www.exploreHR.org
12. Slide 12: Outline Format Introduction Body Outline Format Conclusion 12 www.exploreHR.org
13. Slide 13: Outline Format • Introductions • Should include an agenda and clarify the goals and objectives of your presentation. • Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history. • Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions. emotions 13 www.exploreHR.org
14. Slide 14: Outline Format • Body • Chronological • Narrative • Problem/Solution • Cause/Effect • Topical • Journalistic Question 14 www.exploreHR.org
15. Slide 15: Outline Format • Conclusion • Summarize the main points of your presentation • Provide closure, and leave an impression • Can consist of recommendations, future directions, next steps to take, and so forth 15 www.exploreHR.org
16. Slide 16: Building Great DESIGN 16 www.exploreHR.org
17. Slide 17: Presentation Design Key Rules when Creating Bulleted Text: • Use one concept per slide • Use key words and phrases • Make your bullet points consistent in structure • Capitalize properly – capitalize the first letter of the first word only 17 www.exploreHR.org
18. Slide 18: Three Keys of Great Design 1. Layout Great Slide 2. Consistency Presentation Design 3. Color 18 www.exploreHR.org
19. Slide 19: Layout 1. Layout • Consider your layout to be like the skeleton of your presentation….Just as our skeleton support our bodies, your layout should support your message and provide structure. 19 www.exploreHR.org
20. Slide 20: Consistency 2. Consistency • You must be consistent in the following design elements: • Your placement of text and images • Your fonts style and sizes • Your background • The sytle and treatment of your imagery • Your charts 20 www.exploreHR.org
21. Slide 21: Color 3. Color • Use high contrast to increase legibility (e.g., black text on clear and yellow on dark blue) • Colors should not clash – they should have a high degree of harmony • Avoid clutter by using no more than four colors 21 www.exploreHR.org
22. Slide 22: Consistent Fonts • The two main classifications of fonts are serif and sans serif fonts • Serif fonts have small flourishes extending from the main strokes of each letter (examples : Times New Roman, Book Antiqua, Bookman Olds Style, Garamond). Sans serif don’t; they are straight and clean (examples : Arial, Verdana, Helvetica) • Sans serif fonts are best suited for electronic presentations 22 www.exploreHR.org
23. Slide 23: Tips for Planning Great Slides • Use slides sparingly. Avoid the overuse of slides or unnecessary slides. • Make slide pictorial. Graphs, flowcharts, etc., all give the viewer an insight that would otherwise require many words. • Make text and numbers legible. Minimum font size for most room set-ups is 20 pt. • Make pictures and diagrams easy to see. 23 www.exploreHR.org
24. Slide 24: Design Guidelines Avoid this This is better 24 www.exploreHR.org
25. Slide 25: Effective Charts and Graphs 25 www.exploreHR.org
26. Slide 26: Avoid slide like this one…… 26 www.exploreHR.org
27. Slide 27: Conducting Great DELIVERY 27 www.exploreHR.org
28. Slide 28: Delivering Your Presentation Voice Language Usage Great Delivery Movement Body Language 28 www.exploreHR.org
29. Slide 29: Managing Your Voice • Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering • Develop three important qualities: • Volume • Intonation • Pacing 29 www.exploreHR.org
30. Slide 30: Managing Your Voice Speak loudly enough to reach all the Volume members audience without overpowering those closest to you. Avoid to speak in monotone. Put more feeling Intonation into your voice and make it livelier by changes in your intonation. 30 www.exploreHR.org
31. Slide 31: Managing Your Voice For most of us, this is natural – except when Pacing we are nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making. 31 www.exploreHR.org
32. Slide 32: Language Usage • When you speak, convey confidence and show interest in what you’re presenting. Speak with feeling. feeling • Use short sentences and short, simple words. words • Speak slowly and clearly enough that everyone in your audience can understand every word. 32 www.exploreHR.org
33. Slide 33: Movement • If possible, “work the room and work the audience” audience • Move appropriately and with purpose – don’t move simply because you’re nervous • Your movements should be natural and support your words and the rest of your presentation • Don’t move constantly. Pause for effect. Stand still to make an important point 33 www.exploreHR.org
34. Slide 34: Body Language • Stand straight, but not stiff. You should radiate energy straight • Be relaxed, be casual, but don’t be lazy relaxed • Use your hands, arms and gestures. Just let your body react to how you feel • Make good eye contact – the rule of thumb for eye contact is three to five seconds per person 34 www.exploreHR.org
35. Slide 35: Body Language • Do not keep hands in your pockets • Do not keep hands “handcuffed” behind your back • Do not keep your arms crossed • Do not put hands in “fig leaf” position • Do not wring your hands nervously 35 www.exploreHR.org
36. Slide 36: In advance of your presentation • Practice – a lot. Don’t just think your presentation through : lot act it out, in front of friends, or family. Time each section of your presentation and develop a schedule. • Memorize the first two minutes of your presentation, so you breeze on through the time when the butterflies are most active. 36 www.exploreHR.org
37. Slide 37: In the hours before presentation • Think positive thought : visualize yourself feeling at ease with the audience • Use affirmation (e.g., “I can do this. I am prepared. It will go well”) • Make sure all the equipment is working properly • Remember that t